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Early birds meet from 19:00 in the hotel restaurant INTUU to start a great week of science and friendship. The dinner is until 23:00. Do not miss the Herbarium bar and sign your drinks to your room! Copernicus will help you out :)

We will meet in the hotel lobby at 09:00. Then we will head to the city centre to the Gänseliesel statue. There, a two-hour guided tour in English on the history of science in Göttingen awaits us, starting at 09:30. Afterwards, we will return to the hotel together for lunch. The lunch takes place 12:00–13:30 in the meetings foyer.

Forum Wissen awaits us with a one-hour tour of Göttingen’s science museum. We will meet in the hotel lobby at 18:45 and take the short walk next door. We will also stay at Forum Wissen for dinner after the tour.

After the tour of the Forum Wissen, we will meet for dinner beneath the sperm whale skeleton. The restaurant Liesel's has put together a vegetarian evening for us. The best ideas emerge over good food, delicious wine, and great conversation.

As AI tools continue to evolve, they offer new opportunities for scholarly publishing beyond their use in manuscript preparation. This discussion will explore to what extent AI-generated reviews could provide useful support to authors, referees, editors, and readers. We will discuss how AI could complement the human peer-review process and identify which aspects of a manuscript are most suitable for AI-based evaluation, such as completeness, clarity, consistency, reporting standards, or technical checks, while recognizing that scientific assessment and judgment must remain with expert reviewers. Participants are encouraged to share their experiences with existing AI tools, including dedicated manuscript review platforms and experiments with prompting general large language models for manuscript assessment. The goal of the discussion is to develop concrete recommendations for whether, and if so, how AI-generated feedback could be integrated into EGU's transparent publishing model to maintain and strengthen our commitment to innovation, transparency, and the quality and integrity of scientific publishing.

Attendees:
Jonathan Bamber
Ioannis A. Daglis
Barbara Ervens
Patric Jacobs
Margreth Keiler
Thomas Koop
Xiaohong Liu
Ulrich Pöschl
Denis-Didier Rousseau
Rolf Sander
Håkan Svedhem
Johannes Wagner

EGU journals have established policies regarding the use of AI in manuscript preparation and handling, with guidelines provided for authors, editors, and referees. However, as AI tools continue to develop and become more widely used, the boundaries between appropriate and inappropriate use may not always be straightforward, and our understanding of ethical AI use in scholarly publishing will continue to evolve. This discussion will explore what constitutes inappropriate or unethical AI use in the publishing process and how potential cases may be detected and addressed. We will discuss how to distinguish acceptable from problematic use by authors, referees, and editors, how concerns about non-compliance should be evaluated, and what responses are appropriate when policies are not followed. The goal is to develop a shared understanding of how to handle suspected cases in a fair, transparent, and consistent manner, while ensuring that EGU policies remain adaptable as AI capabilities and publishing practices continue to evolve.

Attendees:
James Allan
Philippe Courtial
Kirsten Elger
Peter Fiener
Mario Hoppema
Andreas Lang
Camille Li
Marloes Penning de Vries
Stephan Pfahl
Eduardo Queiroz Alves
Daniel Schertzer
Nimi Tidings
Tina Treude

AI tools are already becoming part of several stages of the publishing workflow. For example, we use Prophy Referee Finder to support the identification of suitable referees. This discussion will explore what other AI-based features could provide useful support to editors and referees. Potential applications may include supporting editorial and review activities by helping, e.g., to organize information, summarize content, provide relevant context, or assist with routine checks related to manuscript handling. At the same time, potential limitations and risks need to be taken into account, including questions of reliability, confidentiality regarding appropriate use of manuscript content in AI systems. The discussion will focus on which AI applications could meaningfully support editors (and referees), where their use may improve the efficiency or quality of the publishing process, and what considerations are needed for their responsible implementation. Participants are encouraged to share experiences and insights from other journals and publishing platforms.

Attendees:
Theresa Blume
Susanne Buiter
Ken Carslaw
Ira Didenkulova
Lingxiao Gong
David Ham
John K. Hillier
Axel Kleidon
Thomas Mölg
Thies Martin Rasmussen
Paul Stoy

After we summarized & discussed the first block of workshops, the dinner will take place at 19:30 in the hotel meeting room Bibliothek.

The middle of the week – time to relax. No big evening programme today, just a cosy dinner at the hotel meeting room Bibliothek. Crazy birds walk into the town centre and party with the 25,000 students living in Göttingen...

EGU journals have pioneered innovative approaches to scientific publishing, including interactive discussion and transparent peer review. Building on this tradition, we will explore how scientific publications can continue to evolve by making better use of opportunities for interactive approaches, new ways of presenting scientific content, and the integration of associated research outputs such as data, code, and other resources. This discussion will explore how scientific publications can evolve while maintaining the principles that define EGU journals: transparency, community-driven publishing, and high scientific quality. We will discuss how new approaches to publishing and communicating research could enhance the way scientific results are presented, evaluated and shared, while ensuring that reliability, rigor and trust remain central. The goal of the discussion is to identify promising directions for the future of scientific publications, including new interactive formats, integration of additional research outputs, novel opportunities for scientific communication and practical considerations for implementation.

Attendees:
James Allan
Jonathan Bamber
Theresa Blume
Susanne Buiter
Ken Carslaw
Philippe Courtial
Ioannis A. Daglis
Barbara Ervens
Peter Fiener
Lingxiao Gong
David Ham
John K. Hillier
Mario Hoppema
Patric Jacobs
Axel Kleidon
Thomas Koop
Camille Li
Xiaohong Liu
Stephan Pfahl
Ulrich Pöschl
Eduardo Queiroz Alves
Thies Martin Rasmussen
Denis-Didier Rousseau
Rolf Sander
Daniel Schertzer

EGU has been a pioneer in open access (OA) publishing, ensuring free access to scientific articles for readers. Diamond OA builds on this principle by removing financial barriers for authors as well, with publication costs covered through alternative funding mechanisms. his model is increasingly promoted by research funders, public agencies and infrastructures as a way to support equitable, community-driven publishing. As diamond OA models become more prominent, EGU needs to consider how its publications can remain attractive and competitive while ensuring a sustainable model that supports both scientific publishing and wider Union activities. The discussion will address opportunities and challenges of diamond OA, including funding mechanisms, long-term viability and the role of funding partners, while exploring approaches that combine the interests of EGU and the wider scientific community. The discussion aims to identify potential next steps for successively introducing diamond OA elements within EGU publications while maintaining their high scientific quality and community-driven approach.

Attendees:
Ira Didenkulova
Andreas Lang
Tina Treude
Johannes Wagner

Finding referees for scientific manuscripts has become increasingly challenging. Since peer review is a fundamental component of ensuring quality, reliability and integrity of scientific publications, strengthening reviewer engagement is essential. This discussion will explore how peer review contributions can be better recognized and supported, e.g., through formal credit systems, enhanced researcher profiles and other forms of acknowledgement. Beyond recognition, we will consider how reviewing may be more widely promoted as an educational opportunity and an integral responsibility of researchers to support the quality of the scientific record. Building on long-standing experience with transparent peer review and interactive discussion, the EGU publishing model could provide opportunities to broaden participation, support reviewer engagement and involve researchers more actively in the review process. Ultimately, this discussion aims to identify practical ways to increase participation in peer review, by improving recognition, exploring incentives, and supporting initiatives that foster a culture in which reviewing is valued as an essential contribution to scientific publishing.

Attendees:
Kirsten Elger
Margreth Keiler
Marloes Penning de Vries
Paul Stoy
Nimi Tidings

After we summarized & discussed the second block of workshops, the lunch will take place 12:30–14:00 in the meetings foyer.

Despite an APC scheme providing generous discounts and waivers for authors unable to pay publication fees, submission rates from some regions remain low. This raises questions about the reasons, including limitations in awareness of EGU journals and available support, visibility of publishing opportunities, and the understanding of the value of community-based publishing. The discussion will focus on ways to strengthen outreach to potential authors through EGU communication channels and community activities. In addition, complementary opportunities beyond EGU may be addressed as ways to reach researchers outside the EGU community. These may include, for example, external platforms such as ResearchGate, where readers accessing EGU articles are informed about APC coverage and potentially encouraged to submit to EGU journals in the future. The goal of the discussion is to identify practical steps for broadening global participation in EGU publications, including targeted outreach, improved communication of publishing opportunities and support schemes, and mechanisms that foster long-term involvement in EGU journals.

Attendees:
James Allan
Philippe Courtial
Ira Didenkulova
Barbara Ervens
Peter Fiener
Lingxiao Gong
Patric Jacobs
Margreth Keiler
Marloes Penning de Vries
Eduardo Queiroz Alves
Thies Martin Rasmussen
Denis-Didier Rousseau
Daniel Schertzer
Paul Stoy

EGU is committed to transparency and open science, with reporting open data and open code. However, the reporting of data and code availability is handled with varying rigor across EGU journals, despite a common data policy. There may be valid reasons or regulatory constraints that prevent authors from sharing data, during the review process or at all, but exceptions and their handling are not always clearly defined. While data reporting standards are more established, code availability is less commonly reported and is currently only strictly mandatory in GMD, reflecting its scope as a model-focused journal. The discussion will focus on how to achieve a more consistent approach to data and code availability reporting across EGU journals while ensuring clear and transparent handling of justified exceptions. More consistent reporting could also provide a foundation for future initiatives that recognize and promote open science practices, such as labels or badges recognizing articles that demonstrate exceptional open science practices beyond mandatory reporting requirements.

Attendees:
Ioannis A. Daglis
Kirsten Elger
David Ham
John K. Hillier
Mario Hoppema
Thomas Koop
CharLotte Krawczyk
Camille Li
Stephan Pfahl
Rolf Sander
Tina Treude
Johannes Wagner

Established in 2022, the Publications Promotion Task Force brings together members of PubCom, the EGU Office, and ECS to increase the visibility of the transparent, community-driven, not-for-profit EGU publications. It mainly addressed the promotion during the General Assembly and updates to EGU publication-related websites. The discussion will focus on actions to further increase the visibility of the EGU publishing model by reaching audiences within and beyond EGU and tailoring outreach to different groups. This may include expanding engagement through community networks, including Early Career Scientists, and online events, as well as improving communication channels and promotional materials that highlight the value of EGU’s community-based publishing and related topics. Future initiatives may be discussed to be developed with the incoming Editorial Manager. Emerging tools and communication channels, including AI and social media, will be considered for their potential to support more efficient and effective outreach. The overall goal is to define strategic priorities for increasing the visibility of EGU publications.

Attendees:
Theresa Blume
Ken Carslaw
Axel Kleidon
Andreas Lang
Xiaohong Liu
Ulrich Pöschl
Nimi Tidings

After we summarized & discussed the third block of workshops, the dinner will be part of the party night at Kredo/Kiessee.

Almost there! Now it is time to celebrate! We will meet in the hotel lobby at 18:30; from there, we will head to the venue either by shuttle bus leaving at 18:45 or via a ten-minute walk along the Leine River. Starting at 19:00, the "Kredo" restaurant at Lake Kiessee will welcome us with drinks, a dinner buffet, and live music! There is no set end time, and the shuttle bus will run continuously between the party venue and the hotel.

Meet Copernicus at headquarters, just across the train tracks at Bahnhofsallee 1e (https://maps.app.goo.gl/oGgPZ2K2bihMGZgM7). Have brunch together and wind down after this special week.

There is an additional meeting room available, "Kaminlounge" on Wednesday and "Wohnzimmer II" on Thursday. If we have ad-hoc requests for additional capacity or aim to split a workshop group, these rooms can be used.

There is an additional meeting room available, "Kaminlounge" on Wednesday and "Wohnzimmer II" on Thursday. If we have ad-hoc requests for additional capacity or aim to split a workshop group, these rooms can be used.